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Vulnerable members of our society are the next victims of modern slavery

The National Crime Agency has warned that thousands of people across the UK are being held in squalor and undertaking forced labour. Combating modern slavery and human trafficking is one of the highest priorities for the National Crime Agency.

Vulnerable members of our society, such as rough sleepers, are often targeted as the next victims of modern slavery. These people find that their dreams turn into a nightmare as their life descends into fear, debt and drudgery.

Mel Stead, Managing Director of Optimal People & Business Services, says “Between 2016 and 2019 there were a shocking 276 cases linking modern slavery and homelessness. It is a truly nationwide problem with the highest three regions for exploitation being; Greater London, Avon and Somerset and Sussex. The key message is to always be aware of modern slavery and be prepared to report it to the Modern Slavery Helpline.”

Make sure you know how to spot the signs of exploitation and report concerns to the Modern Slavery Helpline on 08000 121 700.

Mel Stead
Managing Director
Optimal PBS

Source: https://lnkd.in/dbwQtCC

#contract #employment #business #recruitment

Do you record every hour you work?

Do you record every hour you work?

The European Court of Justice has ruled that employers must have a system in place to record every hour that employees work. And Brexit or not, that applies to UK organisations too.

Measuring your employees’ working hours and their break periods is now the law and those who fail to do so could face a hefty fine or even a criminal conviction.  Employers are now under an obligation to set up an “objective, reliable and accessible system enabling the duration of time worked each day by each worker to be measured“.

The change in legislation came about when one of Spain’s biggest trade unions argued that Deutsche Bank had a duty to record the actual hours worked each day by full-time employees. The bank believed that its only obligation under Spanish law was to record overtime hours.

The Spanish courts referred the case to the European Court of Justice which supported the trade union’s view. As the UK was still within the European Union when this legislation was passed it is set in statute and is likely to remain so.

Without a system for measuring the number of hours worked, there can be no guarantee that all the limits laid down by the Directive (in relation to maximum weekly working time, rest breaks, daily and weekly rest periods etc.) will actually be observed or that workers will be able to exercise their rights.  Member states are free to determine the required method of recording working hours.

Optimal PBS provide time and attendance (T&A) software and support to organisations of all sizes across the UK.

To find out more about how we can support your business to implement leading software to manage your employees working hours, contact us on 01422 897 673 or email enquiries@optimal-hr.co.uk

Do you think work was more secure twenty years ago?

Ever heard the saying “a job is no longer for life?” It may come as a surprise, but in UK today a fifth of workers are non-permanent which is actually the same as in 1998 according to the CIPD.

We hear lots of bad news about zero-hours contracts in the press which suggests there has been a steep rise in the use of them. The good news is, most workers do actually choose these types of contracts which give them the flexibility to manage other things in their life such as family, college or even other jobs. Whilst not everyone is happy with them, the majority who work on them are satisfied.

Mel Stead, Managing Director of Optimal People & Business Services, says “Employers are trying to get the right balance for both the business and the employee. Zero hour contracts genuinely do work really well for a lot of people but not everyone, and it’s important to ensure we don’t use these types of contracts simply as the best way for an employee to be able to work flexibly. Business owners need to think about other options for this as well so people don’t forfeit job stability for flexibility.”

So where is it all leading? More flexibility, collaboration, businesses being more work life balance friendly? What’s your thoughts?

Mel Stead
Managing Director
Optimal PBS

Source: https://www.personneltoday.com/hr/insecure-work-2018-cipd/

#contract #employment #business #recruitment

When office banter becomes harassment…

When employees go to work, they expect to enjoy a healthy and positive working environment and often that includes a bit of banter between employees. But when does banter become inappropriate and move to harassment?

A recent tribunal has ruled an employee at pub chain Green King had been the victim of sexual harassment by her former employer when her line manager made a joke which she found uncomfortable and inappropriate. The employee resigned and claimed both unfair dismissal and sexual harassment. The tribunal dismissed her claims of unfair dismissal but unanimously ruled she had been the victim of sexual harassment and an award of £5,000 was ordered.

Melanie Stead, Managing Director of Optimal PBS, a HR outsourcing and consultancy business said “It is critical for employers to educate their workforce on acceptable behaviour in the workplace. It is not acceptable for employees to come to work and feel uncomfortable at office banter. The boundary between banter and harassment, even when it is unintentional and not directed at a specific employee, is a fine line and therefore employees should tread very carefully.”

Read the full story on People Management at: https://www.peoplemanagement.co.uk/news/articles/pub-manager-wins-harassment-claim- poor-taste-sexual-innunendos-boss

The Risks Of The Dunning-Kruger Effect!

If you have never heard of this before you are probably wondering what I am referring to. Read on and let me know if you have spotted this in the past!

Definition

In the field of psychology, the Dunning–Kruger effect is a cognitive bias in which people of low ability have illusory superiority and mistakenly assess their cognitive ability as greater than it is. The cognitive bias of illusory superiority comes from the inability of low-ability people to recognize their lack of ability. Without the self-awareness of metacognition, low-ability people cannot objectively evaluate their competence or incompetence.

As described by social psychologists David Dunning and Justin Kruger, the cognitive bias of illusory superiority results from an internal illusion in people of low ability and from an external misperception in people of high ability; that is, “the miscalibration of the incompetent stems from an error about the self, whereas the miscalibration of the highly competent stems from an error about others.

In 2011 David Dunning wrote about his observations that people with substantial, measurable deficits in their knowledge or expertise lack the ability to recognize those deficits and therefore, despite potentially making error after error, tend to think they are performing competently when they are not: “In short, those who are incompetent, for lack of a better term, should have little insight into their incompetence—an assertion that has come to be known as the Dunning–Kruger effect”.

Can you relate?

I think we can all be affected by this at some point or another. As an example take the A-Level Student who aced their exams and received top marks. They feel like a guru strutting about proud of that mark and how it shows how much they know in respect of this topic. They embark on a degree and straight away they realise the A-Level was just a small taste and there is so much more to the subject than they first thought. They panic and wonder if they actually know anything useful about the topic and all confidence fades!

I remember when I first started to learn how to drive. I wanted my license before I even stepped foot in an instructors car. I was eager to have this sense of freedom and after a few lessons, I felt like I had earned it. When I received that certificate it was the best news and I felt like I could conquer the world. Fast Forward 3 hours later… the first time being alone in the car I scraped a neighbour’s car trying to reverse out of a tight parking spot! Panic hit me and I realised I had never practiced parking in bays before, then it all started to hit me! I had never driven on my own before, never driven through rush hour in a city centre, I hadn’t even driven through a city centre and I had never driven on a motorway! I lost all confidence and froze feeling unable to manoeuvre the car out of the parking space! Luckily the neighbour was understanding and there wasn’t any damage, but I had still gone from hero to zero in just a few hours!

What should we do?

Well, this is quite simple. We just need to ensure we are always checking our knowledge and understanding and being prepared to upskill and learn more where required. We should always be assessing if our knowledge is still accurate and up to date. Have things changed with the time and do we need to learn more?

If you are a Manager

You need to continually assess your teams’ capabilities and skill set. As we know from the Dunning-Kruger Effect poor performers are not in a position to recognize the shortcomings in their performance and we, therefore, cannot leave it completely to individuals to manage their own personal development.

Some questions to ask are:

Do we have a skills matrix and are we aware of everyone’s full capabilities?

How do you know? What did you use for assessment?

Have things changed and did we circulate a memo/email rather than provide training?

Do some team members outperform their colleagues, if so why is this?

Do all employees have clear objectives and targets?

What is used to check the teams understanding of their objectives and targets?

What is used to monitor and evaluate the team’s objectives and targets?

 

As we now know an individual may feel they know everything about the role and are performing well when in reality they are underperforming! It is, therefore, the Managers responsibility to ensure their team are capable and are receiving the correct support and development opportunities.

This can easily be carried out as part of regular Performance Review Meetings and Assessments. Performance Reviews are a great opportunity for both the individual and their manager to raise any development needs and opportunities and also assess how the individual is feeling.

I don’t believe that anyone ever wants to do a bad job however sometimes they may fall into this bracket without the right support and assistance.

There are lots of solutions to address underperformance at work but first, you have to know what the cause is.

Contact us at Optimal PBS to see how we can work with you to ensure your teams are working effectively and efficiently. We can undertake a full review of your current performance management processes or create you one from scratch. We can also work with your managers to ensure they know how to spot the signs of poor performance and equip them with the knowledge and tools to tackle this when required.

Blue Monday is B*ll*cks

It seems to be a new way of the media making everything gloomy!

Yes, January can be difficult for a lot of people for many different reasons, but I don’t think we can hold a calendar date as being responsible for our moods!

 

Why does this term frustrate me?

Terms like Blue Monday can be quite damaging for people suffering from depression. We seem to be playing down and ‘normalising’ Mental Health problems which may affect people seeking help. If you are feeling depressed, you may feel you need to seek professional help and support but if you are told “It’s blue Monday everyone is feeling it” you may feel like you have to battle on alone!

Although normalising a condition can help people see these are normal feelings and emotions they are experiencing, we need to make sure they also understand what help is available and how they can access this. The most important message to me should be that, although it is normal to feel this way, we shouldn’t remain in this place and suffer, we should always seek help at the early stages. We also need to understand that everyone is affected differently so although our friends, families and colleagues may be able to cope it doesn’t mean we should!

For those lucky enough to not have experienced Mental Health problems they may not understand the full force of depression and how it can affect individuals. I’ve heard comments such as, “he’s not depressed he’s just feeling down because it’s January and everyone feels down in January, I saw it on the news!” “You just need some winter sun and you’ll be fine, why not book a holiday”. You may think comments such as this are just helpful and tips and advice, but it could be the comment that causes someone suffering depression to ‘shut off’ and feel they cannot be open about how they are feeling.

It’s Tuesday as I sit and type this, the day after Blue Monday! Hallelujah, we made it through, everything must be up from here, right? It’s actually very wrong! When you are suffering from depression, every day of the week can be blue, all year round. Depression doesn’t take a break because the sun is shining, or we have a holiday to look forward to. Depression is an illness that can take hold at any time and  I think it’s important we remember that.

What can you do?

At Optimal PBS we are Mental health advocates and want to help promote awareness and end the stigma. We offer in house awareness workshops and employee training tailored to your business requirements. We can help equip your Line Managers with the knowledge and confidence to support their teams and in return the business. Contact us today to see how we can work together 01422 471 271 or email enquiries@optimal-hr.co.uk

What Are You Doing About Presenteeism?

When there is a high rate of absence from work, we take action. Colleagues who have poor attendance will be managed more closely. Most HR functions use the Bradford Factor Score which is a strict guideline to help make policy clear.  You hear of cases where people are performance managed out of a business due to absenteeism. What I think is overlooked, is presenteeism.

Presenteeism – Wikipedia

Presenteeism or working while sick can cause productivity loss, poor health, exhaustion and workplace epidemics. While the contrasting subject of absenteeism has historically received extensive attention in the management sciences, presenteeism has only recently been studied.

 

You know the times you’ve had a really bad cold and still gone into work because you were scared of how your boss would react. You sit sipping on endless lemsips, sniffling at your desk doing very little and not only are you ill but also bitter at the fact you are in work suffering when you should be in bed. You get more run down by battling on and end up with full on flu and exhausted in bed all weekend. You go in Monday to find half the team sneezing after you spread your germs last week! You can see why this is not good for the business. They now have multiple employees at work but not being very productive.

Not only do we work whilst physically ill there are often employees who will be suffering from emotional and or mental health problems. You’ve seen the employee who comes into the office after suffering from bereavement and they often break down as it is just too much too soon. You might not notice colleagues suffering from anxiety, depression or other mental health related illnesses, these colleagues often hide it as they do not feel able to share. What you may notice is them making mistakes, being forgetful or taking longer to complete tasks, seeming distant. They may become less sociable and interact less with colleagues.

We sometimes don’t allow ourselves the time we need to fully recover. You’ve heard the saying “time is a healer” so why don’t we listen?

I think sometimes we think it will be good for us. The good old British saying ‘Keep Calm And Carry On’ and that’s what we do. I admit I used to be the one slaving away and prolonging the suffering, but I have learnt now. Upon the first signs of becoming ill if I have a relaxing day, with lots of water fruit and veg I’m back feeling great and don’t really suffer. But when I battle on, it does start to feel like a battle!

If you are a manager ask yourself, would you rather an employee turn up for work all week but be very unproductive, risk affecting and even infecting other colleagues and making mistakes that cost the business time and money to correct? Or would you rather employees take one day to get themselves fit and well and then they’re back to work refreshed and super productive? I know one day may not always be enough, but you get the idea.

A practical exercise for managers if you want to review presenteeism in your teams: observe behaviours,

  • Is anyone acting out of character?
  • Has a team members output dropped?
  • Is someone making more mistakes than usual?
  • Who is reserved and not engaging with colleagues?

The answer is often not what is said, but what you see happening.

If you are wondering how you can approach it then here are 3 Top Tips

  1. Be aware of the causes. High workloads and demands can lead to colleagues avoiding taking time off. There isn’t always ‘buddy systems’ or cover provided for all employees. This can make them afraid of the repercussions if they were absent as there is nobody to cover their tasks. CIPD’s findings show that presenteeism is more common in companies where long working hours are seen as the norm, and where operational demands take precedence over employee well-being. Other causes identified were money troubles, work-related stress and perceived pressure from managers were all contributing factors
  2. Recognise the symptoms. If you spot signs of poor Mental Health early enough you can help prevent ongoing problems. Is the individual suddenly acting out of character, are they becoming distant, has their appearance changed? Most managers are not equipped to identify and deal with some issues. As awareness rises people are now starting to look at available training in this area to help manage their teams.
  3. Take action. Firstly take action to limit causes where possible for example, encourage colleagues to take lunch breaks, and prevent from working too many hours. Maybe it’s time to review your internal policies? Do you have guidance on how to adequately deal with both absenteeism and presenteeism? If not I would recommend you update these as soon as possible. Then take action to help support any colleagues displaying symptoms.

At Optimal PBS we are happy to discuss this and other queries regarding people management and development. If you would like to discuss this further or have any questions, then please do get in touch with us at enquiries@optimal-hr.co.uk. I think it’s a topic we should be discussing a lot more. I have added some useful guides below that may be of further interest.

We also deliver Mental Health Awareness Workshops both in-house and in various locations. This workshop is excellent for Team Leaders or Managers, Supervisors, Office Managers and other staff and will help spot the early signs of Mental Health in an employee. For more details on the workshop, drop us an email at the above email address or call us on 01422 471271.