HR and Payroll Administrator

NEW ROLE – HR & Payroll Administrator

Permanent position – Halifax, West Yorkshire

Salary c£20k + Full Benefits

Reporting to           Finance & HR Director

Purpose of the Role;

To assist the Finance Director in all HR & Payroll responsibilities.

Duties- Payroll

  • Payroll – Calculate the weekly timesheets for payment
  • Payroll – Calculate the Salaried staff pay
  • Processing the payroll via external resources using correct reporting procedure.
  • Generating the bank payments
  • Maintain both paper & computer records of all payroll functions
  • Processing of HMRC documentation including P11d’s
  • Processing & paying of any Attachment of Earnings Orders
  • Ensure all pay increases are noted in personnel files and JMS changed accordingly.
  • Ensure all processes adhere to GDPR 
  • Ensure pension compliancy  
  • Maintain bank records for employees
  • Ensure knowledge of SSP.SMP.SPP and any other benefit systems are up to date. 
  • Help resolve any staff queries relating to payroll matters.
  • Maintain internal wages spreadsheets 

Duties – HR

  • Assist in all aspects of recruitment, to include advertising, arranging interviews. Liaising with internal departments to establish requirements
  • Prepare and issue offer letters
  • Preparation of all new employee documentation.
  • Maintain & Issue the Staff Handbook in line with Company Policies 
  • Arrange via purchasing /777 Networks any PPE/ Computer requirements
  • Prepare induction timelines in accordance with line managers requirements. Diarise all events and book meeting/training rooms as required
  • Conduct HR interview on first day – explanation of contracts, completion of necessary paperwork
  • Initiate & maintain computer and paper personnel files 
  • Arrange, attend (if required)  & document end of probation meetings 
  • Organise and attend (if required) employee appraisal / reviews.
  • Collate any training requirements 
  • Attend & document any disciplinary/ grievance meetings
  • Assist in preparation of new HR documentation and take over the maintenance of processes once procedures are in place.
  • Be aware of changes in legislation, pass information to line managers as necessary.
  • Maintenance of in-house employee benefit schemes.
  • Stock Maintenance and purchasing of employee uniforms.

Other Duties

The HR and Accounts office are also responsible for general office functions, including but not limited to, telephone duties, reception – greeting of visitors, stationery ordering and general IT assistance. This is a busy office providing assistance & support to all other departments so a willingness to help is essential.

This is a small team, but a team that work closely together. Please call Georgina on 07539 170664 for an initial informal chat and send your cv to georgina@optimal-recruitment.co.uk.


Experience in Payroll Procedures.

Excellent knowledge of MS Word & Excel

Excellent attention to detail

Strong interpersonal skills

Maintain confidentiality in all matters 

CIPD Level 3 qualifications.

Solid communication skills, both written and verbal; public speaking skills; understanding of business principles and practices; superior attention to detail; organisational skills; planning skills; research skills; analytical skills; critical thinking skills; problem-solving skills; computer skills; multi-tasking abilities; integrity, honesty.