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Sales Executive – Conveyancing

Our well established client, a National Law Firm, are revolutionising their legal services and are now searching for an experienced Sales Executive to help grow their conveyancing business based in Wakefield, West Yorkshire. 

The successful candidate will be required to build relationships with key stakeholders, support their local initiatives and brands and provide excellent support to the conveyancing teams nationwide.

Our client is a progressive and expanding company. The ideal candidate will be an ambitious and hardworking individual and will become an integral part of the business.  

Role: Sales Executive.

Department: Conveyancing. 

Location: Wakefield, West Yorkshire.

Summary of Role:

  • Being a day-to-day point of contact for Introducers 
  • Setting up Introducers onto the LawX system 
  • Working with Introducers on any customer service issues 
  • Entering quotes onto the LawX system for both Introducers
  • Setting up direct clients quotes of LawX
  • Making outbound calls to new potential direct clients and selling our services within the highly competitive residential housing market
  • Speaking to conveyancing teams to understand the day to day running of the Introduced work to manage workloads and expectations 
  • Providing a high level of customer service

Key Attributes:

  • Inclusive and Open – engaging, encourages others, approachable, motivational in sharing their own knowledge and experience, embraces others
  • Team Oriented – Reaches out to peers and cooperates with supervisors to establish an overall collaborative working relationship. Believes in there being no ‘I’ in team
  • Results Focused – Plans, organises, schedules and budgets in an efficient, productive manner; Prioritises to achieve key objectives; Lives up to verbal and written agreements, regardless of personal cost; Moves quickly and takes a forceful stand without being overly abrasive
  • Learning mindset – always looking to improve, finding different ways of doing things; developing self, efficient; Demonstrates ability to quickly and proficiently understand and absorb new information; Brings new ideas to the company
  • Strong Work ethic -Possess a strong willingness and track record of working hard, prepared to go the extra mile to get the job done. Expects personal performance and team performance to be nothing short of the best
  • Strategic thinking/visioning – Able to see and communicate the big picture in an inspiring way, Determines opportunities and threats through comprehensive analysis of current and future trends
  • Experimental – Generates new and innovative approaches to problems
  • Data Driven – Able to structure and process qualitative or quantitative data and draw insightful conclusions from it. Exhibits a probing mind and achieves penetrative insights

Key Skills:

  • Communication, written and oral 
  • Using Microsoft Applications including Word, Outlook and Excel to a High Standard, also ideally have some previous experience using a CRM system.
  • You must be well organised individual who is able to work on your own initiative, manage time well and schedule appointments and call backs as required.
  • Be able to build and manage your relationships with new clients and bring on new Introducers to the business using a wide range of information sources.
  • Be able to Liaise with staff and clients alike on all levels and attend meetings as necessary.
  • Working to set Kpi’s and Targets as required by the business.

Requirements:

  • Some knowledge of the Conveyancing process would be advantageous.
  • Strong administration skills and a high level of customer service is mandatory for this position.

Industry competitive salary, plus generous commission scheme. Permanent role based locally in Halifax, West Yorkshire.

If you are an enthusiastic individual and interested in a progressive role where you will be working as part of a vibrant sales team, then please contact Sharna on 07412428910 for an informal confidential conversation and to register your interest in this role.

Senior New Business Administrator – Conveyancing

New Permanent Role – Senior Business Administrator (Conveyancing) – Supervisor

Location – Wakefield

Salary c£22.5 – 25k + great benefits

Our client, a reputable firm of Solicitors in Wakefield, are growing a New Business (Conveyancing) Team and are looking for a Senior New Build Administrator / Supervisor who can quickly settle into a new and growing team and add value to a busy and growing Case load.

The role is to take the lead for a team of New Business Administrators, and help the team grow and develop. This position reports into the New Business Manager, and offers the chance to move into a Supervisor / Team leader position after the Probation Period.

We are looking for an experienced New Business (Conveyancing) Senior Administrator with excellent client facing skills and experience and able to work with the team opening new conveyancing files and ensuring the Administration work for clients and the team is done promptly and efficiently, while making clients feel fully appreciated along the whole process.

  • Assist and support the New Business Team, reporting to the New Business Manager.
  • Open, closing and retrieval of client files
  • Use in house case management and document systems
  • Liaise with clients and other professionals
  • Prepare mail and enclosures for dispatch
  • Issue client care letters and conveyancing information
  • Gain clients certified identification
  • General administrative duties

Lets start the ball rolling, call Georgie on 07539 170664 and send your cv to georgina@optimal-recruitment.co.uk

New Business Senior Administrator – Wakefield

Legal Conveyancing Department – New Business

2 x New Business Administrator – Conveyancing

New Role – 2 x New Business (Conveyancing) Administrators

Location – Wakefield 

Permanent role c£20k + Benefits

We have 4 new roles for New Business (Conveyancing) Administrators for a growing team at our client site in Wakefield. These positions are to work with the New Business Supervisor and Manager, in ensuring the best quality customer service and are client facing positions

We are looking for friendly and organised administrators, to talk directly to new clients as they start the process of selling their homes and moving, take information and input this onto the Case Management system, as well as general Administrative duties.

The Role:

  • Assist and support the New Business Team.
  • Open, closing and retrieval of client files
  • Use in house case management and document systems
  • Liaise with clients and other professionals
  • Deal with incoming phone calls and emails
  • Prepare mail and enclosures for dispatch
  • Issue client care letters and conveyancing information
  • Gain clients certified identification
  • General administrative duties
  • Prior experience in the legal sector is not necessary. 

Please call Georgie on 07539 170664 and send your cv to georgina@optimal-recruitment.co.uk for an immediate review and informal chat. Start the ball rolling and get in touch.

Post Completions Assistant

New Roles – Post Completion Legal Assistants

Location – Wakefield

Salary – c£20-25k + excellent benefits

Are you a Law Graduate with good organisational skills looking for your first role in the Legal Sector?

OR

Do you have a Conveyancing background as a Legal Administrator or Assistant and want a move into a more complete Conveyancing area to gain more experience?

This is a great new team, and offer a great opportunity for career development, training and conveyancing!

Our Client is revolutionising legal services. By bringing together legal experts from across the country, they’re building a nationwide team with local delivery to champion their colleagues, clients and communities.

They pride themselves on providing their nationwide clients with honest, cost effective and reliable legal services. As one of the largest providers of conveyancing in the UK, they have many clients who return to them for their fast, modern service and their dedication to client care.

This role will be based within their Legal Operations Department in Wakefield where you’ll be working with their team of dedicated, highly skilled legal professionals. As a member of the post completion team you will be responsible for ensuring all regulatory and legal aspects of processing sale and purchase files are completed efficiently and accurately. 

Areas of Accountability:

  • Responsible for providing an accurate and efficient post completions service to the business on a range of files, including Purchase, Remortgage, Sale and Transfers of Equity
  • Carry out the processing and submitting registrations and changes to HM Land Registry, conducting Stamp Duty Land Tax returns, following up on mortgage redemptions, checking and renewing searches
  • Administrative tasks including scanning, dealing with original documentation, archiving and discharging
  • Sending updated Title Registers and Title Deeds to clients, mortgage lenders and any other parties who require them
  • Follow and comply with set procedures and service level agreements
  • Ensure that clients are dealt with efficiently, professionally and politely
  • Communication with HM Land Registry, HMRC, Welsh revenue authority, clients and other 3rd parties including solicitors and managing agents both on the telephone, email and in written correspondence
  • Communicate internally with conveyancing, remortgage, compliance and wills and probate teams where necessary
  • Participate in regular team meetings and identify opportunities for continuous improvement to further improve the service offered by the Team.

What you’ll need to succeed:

  • Excellent attention to detail        
  • Ability to work quickly and maintain high levels of accuracy
  • Assertive, calm, friendly and a good team player
  • Excellent time management & organisational skills
  • Advanced ability to prioritise and work under pressure
  • Resilient and adaptable to change
  • Reliable and flexible
  • Ability to work unsupervised and use own initiative
  • Excellent verbal and written communication skills
  • Effective problem-solving skills
  • Proficient with IT systems and programmes i.e. MS Office, Word, Outlook and Excel

The successful candidate will be rewarded with a competitive salary dependent upon experience.

Please call Georgina on 07539 170664 and send your cv to georgina@optimal-recruitment.co.uk for an initial informal chat

Conveyancing Assistant – Beaumont Legal and BPL

CONVEYANCING ASSISTANT – LEGAL SERVICES

**PRIOR EXPERIENCE IS NECESSARY AND FULL TRAINING WILL BE GIVEN**

Our client is a ‘top ranked law firm’ as awarded by leading legal directory Chambers and Partners. They are also a ‘Leading firm’ in the Legal 500.

The conveyancing arm of the business is growing rapidly and we are looking for Conveyancing Assistants interested in taking their first steps into a career in Conveyancing in a reputable firm based in Telford. 

Conveyancing Assistant – New roles

  • Assist Conveyancers in the efficient processing and management of Residential Conveyancing matters including new build properties.
  • Attend to clients, estate agents, solicitors, intermediaries and other 3rd parties both on the telephone/e-mail and written correspondence within agreed SLA’s
  • To ensure that clients are dealt with efficiently, professionally and politely and that appropriate legal matters are raised with the Conveyancers
  • To provide general legal administrative support to colleagues in Residential Conveyancing,
  • Updating bespoke third party or referrers website/portals
  • Take proactive action to ensure all parties are kept informed
  • Deal with all other general correspondence and administrative duties such as filing, photocopying, scanning, data entry and management of incoming post.
  • To ensure Money Laundering procedures are adhered to and any suspicious circumstances reported

Skills/Experience Required for Conveyancing Assistants

  • Proven customer care skills
  • Ability to work quickly and maintain high standards of accuracy with excellent attention to detail
  • Assertive, calm, friendly and a good team player
  • Excellent time management and organisational skills

Benefits

  • Extremely competitive salary
  • 25 days holiday plus bank holidays
  • Fully flexible working environment
  • BUPA healthcare (dependent on your level)
  • Company pension
  • Fantastic career development opportunities

This company has a genuine focus on ensuring talented people have long and strong career opportunities with the business.  If you are looking for a career in Conveyancing then this is a truly fantastic opportunity.

Contact Sharna on 07412428910 for a confidential chat or alternatively send your CV through to sharna@optimal-recruitment.co.uk. 

Conveyancers

Conveyancer – Case Handler

Department: Conveyancing

Location – Wakefield, West Yorkshire

Salary – Extremely competitive

Experience required – Extremely competitive

Standard office hours with flexible working available

An opportunity has arisen within our Clients office in Wakefield for an experienced Conveyancer to join our growing legal team and we are eager to fill the position as soon as possible.

About us

Our Client is proud to employ the very best conveyancing professionals and they want to provide you with the support you need to flourish and progress in your career. They are a ‘top ranked law firm’ as awarded by leading legal directory Chambers and Partners and are a ‘Leading firm’ in the Legal 500.

Your Role – Conveyancing Case Handler

  • To take responsibility for a varied caseload of residential conveyancing matters including freehold, leasehold, registered, unregistered, shared ownership, new build properties and Limited Company transactions.
  • To proactively and efficiently manage conveyancing tasks throughout the whole transaction, whilst managing Client expectations.
  • To maintain regular contact with clients and ensuring regular updates are provided within agreed internal and external SLA’s and within company procedures.
  • To act in accordance with our regulatory requirements including AML processes.
  • Demonstrate excellent customer care skills.
  • To deal with clients, solicitors, mortgage lenders, brokers, other stakeholders in an efficient and professional manner.
  • To monitor the progress and status of all transactions within your caseload
  • Contribute to a culture of teamwork and high performance, with a strong focus on customer care.
  • To identify and refer complex queries to your manager for assistance and guidance in dealing with the matter.
  • And in addition to the above, undertake any ad hoc duties when reasonably required.

Skills/Experience Required – Conveyancing Case Handler

  • Proven experience handling a range of residential property matters.
  • The ability to progress transactions and manage caseload with minimal supervision.
  • Capable of building strong and effective relationships.
  • Meet SLA’s.
  • Have a good understanding of the SRA Code of Conduct and any other regulatory requirements.
  • Ability to work quickly and maintain high levels of accuracy.
  • Excellent communication and organisational skills.
  • Ability to prioritise, work under pressure and adapt to meet client and business needs.

Why work with us?

Our client has a close-knit team and encourage wellness in and out of the office. They understand that the conveyancing market is challenging at the moment which is why they want to offer you as much back in return. As well as your salary, they will provide you with a wide range of benefits, such as –

  • 25 days holiday plus bank holidays
  • Fully flexible remote working environment
  • BUPA healthcare (dependent on your level)
  • Company pension
  • The Employee Benefit Trust owns 5% , every employee owns shares in this 5%
  • Growing and developing environment which is truly different to the legal norm

Progression is truly a huge part of working with our client. Unlike other companies, you can not only progress within their office, but at a national level as well which gives a huge array of possibilities for your career and salary.

 Please call Georgina Sowden at Optimal Recruitment 07539 170664 for an informal chat, and send your cv to georgina@optimal-recruitment.co.uk

Administration Assistant

Our client is one of the largest providers of conveyancing in the UK.  They have many clients who return to them for their fast, modern service and their commitment to client care.

While they are driven by their history, traditionalism doesn’t halt their progress as a legal firm. They believe technology enhances what they do, which is why their services are so tech-friendly.

We are now looking for an Administration Assistant to join this growing business.

Role purpose

Based within the New Business department you’ll be working within a vibrant, dynamic and successful team whose aims are to seek out and seize new opportunities, driving business and growth.

Areas of Accountability

  • Manage internal New Business inbox and deal with internal inbox enquiries from staff, receiving instruction documentation from clients and requests from brokers and estate agents to send out quotations and instruction forms
  • Upload instruction forms to partner and allocate to appropriate Case Handlers via internal case management system
  • Printing and sending client care packs
  • General ad-hoc administration duties to support the New Business team
  • In addition to the above you are required to undertake such duties as may reasonably be required of this role

What you’ll need to succeed

  • Confident communicator with excellent spoken and written skills
  • Proactive approach to all work tasks with fantastic time management skills
  • Ability to priorities and multitask tasks accordingly
  • Attention to detail and able to work with a high deal of accuracy
  • Can work independently as well as in a team
  • Competent IT user including Microsoft Word, Excel and Outlook

Benefits

  • Extremely competitive salary
  • 25 days holiday plus bank holidays
  • Fully flexible working environment
  • BUPA healthcare (dependent on your level)
  • Company pension
  • Fantastic career development opportunities

This is a truly fantastic opportunity for anyone interested in a career within legal services.

For a confidential discussion call us on 0330 0881857