Senior Administrator

New Role – Senior Administrator – Education Sector

Location – Halifax – Whitely AP Academy

The Whitely AP Academy are an Alternative Provision Academy serving the Calderdale area and are based in Illingworth, Halifax. The Academy is commissioned by Calderdale Council to provide eighty places for young people across Key Stages 2, 3 and 4. The Academy is part of Impact Education Multi Academy Trust, a Trust dedicated to improving the life chances of children and young people. 

We are now supporting The Whitley AP Academy with their search for an experienced Senior Administrator to join their expanding team.

The primary focus of the role is to provide high quality administrative support in the Academy; this includes being responsible for the day to day operations of the Main Office in the Academy, alongside the Administration Assistant

The Whitley AP Academy is part of the Impact Education Multi Academy Trust

Post Title: Senior Administrator

Contract: Permanent | Term Time + 5 days

Contractual Hours: 35 hours per week

Scale: 5 | SCP 12 – 17

Salary: £22,571 – £24,920 FTE. 

Our vision is for The Whitley AP Academy to be a school that works hard to develop confidence, a love of learning, resilience, and kindness in our pupils. We have high expectations, which support the individual needs of all of our pupils, whilst placing an emphasis on positive attitudes to learning, building effective relationships, and developing a strong moral compass.

The Whitley AP Academy are part of Impact Education Multi Academy Trust (“the Trust”), who are passionate about making a difference and inspiring children to be resilient and confident learners with a love for learning. We want our children to be excited about learning and to develop their knowledge, skills and understanding across a wide curriculum. We believe in celebrating success and ensuring that children feel valued.

The Trust are on a mission to improve social mobility for the disadvantaged and to improve the life chances of children and young people. The Trust is a values driven organisation with the belief that collaborative leadership and strong partnership development can lead to significant positive impact on the quality of education. For more information about the Trust go to Impact Education Multi Academy Trust.

Please see attached Recruitment Pack for further information about this role, The Whitley AP Academy and the Trust.

To apply for this role please visit The Whitley AP Academy – Vacancies to download and complete an application form and self disclosure from. Completed forms should be returned to hr@i-mat.org.uk.

Key Duties and Responsibilities

• To coordinate the day to day provision of effective administrative support which includes maintaining databases, recording attendance, exclusions, correspondence, reports, etc. using Microsoft Office, SIMS and any other systems as required

• To assist in the provision of an effective, flexible and responsive administrative service which is provided to the Headteacher and wider Leadership Team.

• To ensure meetings and events are arranged and prepared for in a timely manner and are serviced and recorded appropriately. Accurate and timely documents are produced as required by the Headteacher and wider Leadership Team.

• To be a point of contact for all enquiries, phone call, appointments and visitors, arranging meetings, co-ordinating the Academy diary.

• To provide a friendly and professional reception service to all visitors and callers.

• To ensure all office equipment is used proficiently, taking into account any health and safety requirements, copyright legislation, and effective stock management are maintained.

• To ensure inventories of equipment and stock are maintained relating to all aspects of office equipment / resources, reprographics and everyday classroom resources etc.

• Liaise with Calderdale Transport and support pupils and their parents / carers with applications for bus passes.

• To support the School Business Manager in implementing Academy finance systems, this includes -but is not limited to, placing orders, receiving deliveries’ and processing invoices.

• To assist with developing and maintaining accessible filing systems to support the work of the Headteacher and wider Leadership Team.

• Ensure standards of support across this area is effective and in line with current processes.

• Report to the School Business Manager towards agreed targets and perform other relevant tasks as directed by senior leaders.

• Demonstrate excellent time keeping and keep to all deadlines set.

• Work in partnership with, and across, other Academies across Impact Education Multi Academy Trust, as required.

Person Specification

Criteria – Essential (E) / Desirable (D)


Proven experience of significant administrative duties. (E)

Experience of working with computer packages e.g. Microsoft Word and Excel, SIMS and CPOMS. (E)

Experience of working in an effective team. (E)

Experience of working in a school setting with parents, other schools and support agencies. (D)

Experience of working with Primary and Secondary aged pupils with special needs including emotional and behavioural difficulties. (D)

Knowledge & Skills

Understanding of the basic principles of customer care and providing an effective service. (E)

Appreciation of the need to maintain strictest confidentiality about matters concerning school and how this relates to the duties of the post. (E)

Ability to relate well to pupils and adults, and an ability to work as part of a team. (E)

Ability to take responsibility and work autonomously within agreed boundaries and expectations. (E)

Ability to remain calm under pressure. (E)

Demonstrate good co-operative, interpersonal and effective listening skills. (E)

An understanding of the issues relating to pupils who have additional learning needs, more able and special educational needs. (D)

Awareness of safeguarding issues. (D)

Awareness of child development. (D)

Good communication skills. (E)

Good numeracy / literacy skills. (E)

Qualifications / Training

GCSE English and Maths or equivalent e.g., Adult Literacy / Numeracy at Level 1. (E)

Business & Administration NVQ 3, or equivalent qualification or able to demonstrate equivalent skills. (D)

Other relevant qualifications relating to the post. (D)

Evidence of further training / development and / or willingness to participate in further training and development opportunities. (E)

A full driving licence. (E)

This job description is not necessarily a comprehensive definition of the post.  It will be reviewed annually.

This is a truly amazing opportunity for the right candidate. For an informal chat, please call 003300881857 or to apply for the role, please click the link attached here: https://i-mat.org.uk/working-for-us/

The Whitely AP Academy is committed to safeguarding staff and students and expects all employees and volunteers to share this commitment. All posts are subject to an enhanced Disclosing and Barring Service DBS check. All interviews will include a question about Safeguarding and any anomalies identified in pre-recruitment checks will be discussed at interview. 

Closing date for applications: 9.00am Friday 24th June 2022.